Legal Document
Privacy Policy
This policy explains how Nashik Youth Model United Nations (NYMUN 26) collects, uses, and safeguards your personal information.
NYMUN 26 is committed to protecting the privacy and personal data of all its participants, visitors, and stakeholders. This Privacy Policy describes the types of information we collect, the purposes for which we use it, and the measures we take to keep it secure. By accessing our website or registering for NYMUN 26, you acknowledge and agree to the terms described herein.
Information We Collect
1.1 Personal Information
When you register for NYMUN 26 or contact us, we may collect personal information including but not limited to: full name, age, date of birth, school or college name, class or year of study, email address, phone number, and postal address.
1.2 Academic & Conference Information
We collect information relevant to conference participation such as preferred committee choices, prior MUN experience, academic achievements, essay submissions, and recommendation letters where applicable.
1.3 Payment Information
Registration fees are processed through Cashfree Payments Private Limited, an RBI Authorised Payment Aggregator (Certificate of Authorisation No. 266/2025). Registrations are facilitated through Tikxz, a product of edXtra Technologies. We do not store complete payment card details on our servers; only transaction references and payment confirmations are retained for record-keeping. Your payment information is shared with Cashfree Payments to complete your transaction. Other registration details (name, contact, academic information) are shared with NYMUN and Tikxz for conference administration purposes.
1.4 Usage & Technical Data
When you visit our website, we automatically collect certain technical information, including your IP address, browser type and version, operating system, pages visited, time spent on pages, and referring URLs. This data is used solely for website analytics and improvement purposes.
1.5 Communications
We retain records of correspondence you send to us, including emails, messages submitted through contact forms, and inquiries, in order to respond effectively and maintain accurate records.
How We Use Your Information
2.1 Conference Administration
Personal information is used to process delegate registrations, assign committees and portfolio allocations, issue confirmation letters, and facilitate logistics such as accommodation coordination, meal arrangements, and accreditation.
2.2 Communication
We use your contact details to send important updates about the conference schedule, pre-conference preparatory materials, study guides, and operational announcements. You may receive newsletters or promotional communications from us; you may opt out at any time.
2.3 Certificates & Awards
Name and institutional affiliation are used to issue participation certificates, award citations, and other official NYMUN 26 documentation.
2.4 Photography & Media
Photographs and videos captured during NYMUN 26 events may be used for the following purposes: display on our website; sharing over public links with delegates, Organising Committee members, and associated parties; publication on social media platforms; and use in future promotional materials. By attending the conference, you provide consent for such usage. For minor participants, the parent or legal guardian provides this consent by completing registration and making payment. Any participant (or parent/guardian of a minor) who objects must notify us in writing at info@nymun.org prior to the event.
2.5 Legal Compliance
We may use or disclose information as required to comply with applicable Indian laws, court orders, governmental requests, or to enforce our Terms and Conditions and protect the rights, property, or safety of NYMUN, its participants, and third parties.
Data Sharing & Disclosure
3.1 No Sale of Personal Data
NYMUN 26 does not sell, rent, or trade your personal information to any third party for commercial or marketing purposes.
3.2 Service Providers
We share your information with trusted third-party service providers who assist in operating our website, processing payments, or delivering conference services. Specifically, your payment information is shared with Cashfree Payments Private Limited (RBI Authorised Payment Aggregator, Certificate of Authorisation No. 266/2025) to process transactions. Registration and profile details are shared with Tikxz, a product of edXtra Technologies, which provides our registration platform. These parties are contractually bound to maintain confidentiality and use the data solely for the purposes specified by NYMUN 26.
3.3 Institutional Disclosure
With your consent, we may share your participation records with your school or college, including faculty advisors, for academic recognition purposes.
3.4 Partner Organisations
Aggregate, non-identifiable data may be shared with NYMUN partner organisations, sponsors, or media partners for analytical and promotional purposes.
Data Retention
4.1 Retention Period
We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including for the duration of the conference and reasonable post-conference administrative periods, or as required by applicable law.
4.2 Deletion Requests
You may request deletion of your personal data by writing to us at info@nymun.org. We will process such requests within a reasonable timeframe, subject to any legal obligations that require us to retain certain records.
Cookies & Tracking Technologies
5.1 Use of Cookies
Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyse site traffic, and personalise content. Cookies are small data files stored on your device.
5.2 Types of Cookies
We use essential cookies required for the website to function, analytics cookies (including Google Analytics) to understand visitor behaviour, and preference cookies to remember your settings.
5.3 Cookie Control
You may configure your browser to refuse or delete cookies. Please note that disabling certain cookies may affect the functionality of the website.
Data Security
6.1 Security Measures
NYMUN 26 implements reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorised access, disclosure, alteration, or destruction.
6.2 Limitations
While we take reasonable precautions, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security and encourage you to take steps to protect your own data, including using strong passwords and keeping your login credentials confidential.
Your Rights
7.1 Access & Correction
You have the right to access the personal information we hold about you and to request corrections if the information is inaccurate or incomplete.
7.2 Withdrawal of Consent
Where processing is based on your consent, you may withdraw consent at any time. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal.
7.3 Grievance Redressal
Any concerns or complaints regarding our handling of your personal data may be directed to our team at info@nymun.org. We aim to resolve grievances within 30 days of receipt.
Third-Party Links
8.1 External Websites
Our website may contain links to third-party websites, including social media platforms and payment portals. This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party websites you visit.
Changes to This Policy
9.1 Policy Updates
NYMUN 26 reserves the right to update or modify this Privacy Policy at any time. Material changes will be communicated via our website or through the registered email address provided at the time of registration. Continued use of our website or participation in NYMUN 26 after such notice constitutes acceptance of the revised policy.
Contact Us
10.1 Privacy Enquiries
For any questions, concerns, or requests relating to this Privacy Policy, please contact the NYMUN 26 Organising Committee at info@nymun.org or through the contact form on our website.